The structure of your board is the foundation that allows it to make informed decisions. The board meeting typically begins with a call-to-order, in which the chairperson greets all attendees, introduces new members and states the purpose and vision of the company. The next step of the board meeting is to virtual data room software review and approve previous meeting minutes. This gives the board a snapshot of where the company is.

After the board has reviewed the previous performance, it’s now time to look towards the future with strategies that will increase awareness of the nonprofit, increase the number of members and donors and generate fundraising opportunities and translate ideas into actionable actions for each department. Senior management should share their ideas for growth during this portion of the meeting and solicit input from the rest of the executive team. The board should then decide upon a strategy which can be implemented within the specified timeframe.

This is also a chance to overcome any obstacles that might make it difficult to implement the plan, including budgetary issues or time constraints. The board needs to think of solutions that can assist the company to overcome these obstacles and move forward.

This portion of the meeting is typically reserved for announcements, messages of congratulations, or condolences attendees may have. Also, it includes important items to add to the next session’s agenda. Then, the chairperson of the board usually concludes the meeting by declaring the end time so that the secretary can write it in the minutes.